Office Administrator
Full Time • Champaign, IL
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Vision insurance
Job Summary
The Office Administrator serves as the operational backbone of the organization, ensuring efficient day-to-day operations and high-quality administrative and financial processes. This role is responsible for preparing complex monthly invoices for time-and-materials consulting work, ensuring accuracy, timeliness, and alignment with client requirements. Working closely with the firm’s bookkeeper, this position supports financial reporting, expense management, and operational controls. The Office Administrator also coordinates across leadership, staff, and vendors to maintain smooth operations, support HR and compliance functions, and contribute to a well-organized, professional work environment.
About Us
Future Energy Enterprises is a consulting and technical services firm that supports integrated clean energy programs. FutEE provides strategic, regulatory, analytical, and engineering expertise, along with software and process solutions, to help design, manage, and evaluate effective energy programs, including managing the California Technical Forum and the California electronic Technical Reference Manual.
Work Arrangement
• Fully remote position
• Candidates must be residents of Illinois and available for occasional in-person meetings in Chicago or Champaign
• Candidates must be residents of Illinois and available for occasional in-person meetings in Chicago or Champaign
Responsibilities
• Prepare and manage complex monthly invoices for time-and-materials consulting projects, ensuring accuracy and timely submission, including approval of employee time and expense reports.
• Work closely with the bookkeeper to review and approve financial reports from QuickBooks.
• Coordinate day-to-day office operations, including scheduling, internal communications, maintaining organized records, office equipment, and supplies.
• Support HR administration, including onboarding and offboarding, benefits coordination, and personnel records.
• Act as a coordinator for company compliance with SOC 2 requirements, financial controls, and firm policies.
• Coordinate internal meetings, events, and culture activities.
• Work closely with the bookkeeper to review and approve financial reports from QuickBooks.
• Coordinate day-to-day office operations, including scheduling, internal communications, maintaining organized records, office equipment, and supplies.
• Support HR administration, including onboarding and offboarding, benefits coordination, and personnel records.
• Act as a coordinator for company compliance with SOC 2 requirements, financial controls, and firm policies.
• Coordinate internal meetings, events, and culture activities.
Minimum Qualifications
• Experience: Eight to ten years of experience in office administration, accounting support, or a related role.
• Education: Bachelor’s Degree in Business Administration, Accounting, or a related field (or equivalent experience).
• Skills: Proficiency in Microsoft Office applications, particularly Excel; experience with accounting software such as QuickBooks; strong attention to detail and accuracy.
• Education: Bachelor’s Degree in Business Administration, Accounting, or a related field (or equivalent experience).
• Skills: Proficiency in Microsoft Office applications, particularly Excel; experience with accounting software such as QuickBooks; strong attention to detail and accuracy.
Preferred Qualifications
• Experience with time-and-materials billing in a consulting or professional services environment
• Familiarity with HR administration
• Experience supporting small to mid-sized professional services firms
• Interest in or exposure to the energy or consulting industry
• Familiarity with HR administration
• Experience supporting small to mid-sized professional services firms
• Interest in or exposure to the energy or consulting industry
Competencies
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Detail-oriented, reliable, and comfortable working independently
• Excellent written and verbal communication skills
• Detail-oriented, reliable, and comfortable working independently
Compensation: $60,000.00 - $80,000.00 per year
About Us
Future Energy Enterprises is a majority woman-owned business with experience with all aspects of energy efficiency program design and administration for business, commercial, industrial, public sector and residential customers.
Utilities, businesses and others are challenged to meet their energy needs cost-effectively and cleanly due to shifting energy costs, changes in energy supply resource mix, localized capacity constraints, technological advances, as well as overarching climate change policies. Traditional energy supply resources, such as coal-fired generation facilities, produce emissions linked to global climate change and are increasingly costly to construct. Energy efficiency is now recognized as a cost-effective alternative to meet energy needs without the climate change impacts produced by carbon-based generation resources.
Future Energy Enterprises develops and supports programs to ensure program administrators achieve their goals with cost-effective and clean energy resources, including energy efficiency, conservation, demand response, and renewable energy. Clean energy resources can reduce costs, increase customer and employee satisfaction, and significantly reduce climate change impacts from energy use.
Company Values
Be Respectful /Kind: Treat others as you’d like to be treated. Thoughtfully consider others’ feedback before responding.
Be Excellent: Be your best; collectively we set a high bar for our industry and peers. Pay attention to detail.
Be Impactful: Develop a plan to make a difference; collectively, we set new directions.
Be Engaged: Be passionate about our work and goals.
Be Bold/Courageous: Treat barriers as opportunities; seek to drive progress (with finesse)
Be Growing: Embrace learning and seek opportunities to grow your knowledge and skills
Be a Leader: Recognize that the shadow you cast influences those around you.
Be Inclusive: Recognize that the whole is much greater than the sum of the parts. We all have different strengths, stop and think about that as you approach your work.
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